Privacy Policy

1. Our Commitment to Privacy

Sarjom Buta Foundation (“Foundation”, “we”, “our”, or “us”) is a registered Section 8 Non-Profit Company incorporated under the Companies Act, 2013 (ROC Jharkhand, CIN: U85500JH2026NPL028304, NGO Darpan ID: JH/2026/1137621).

We are committed to maintaining the confidentiality, integrity, and security of all personal information entrusted to us by donors, volunteers, CSR partners, community members, and website visitors. This policy explains our information practices and the choices you can make regarding the way your personal information is gathered and used.

2. Information We Collect

Depending on how you interact with our website and programs, we may collect the following categories of information:

3. Purpose and Use of Collected Data

Your personal data is used solely for non-profit operations, statutory compliance, and transparent service delivery:

• Tax Compliance & Receipting: Generating statutory 80G tax exemption donation receipts and filing annual donation returns with the Income Tax Department (Form 10BD).
• Volunteer Coordination: Assigning community activities, verifying volunteer induction payments, issuing official volunteer certificates, and maintaining active field rosters.
• Communications: Sending project impact reports, newsletters, event invitations, and foundation announcements (you may opt-out at any time).
• Institutional Due Diligence: Complying with regulatory reporting to the Ministry of Corporate Affairs (MCA), NGO Darpan, and statutory audit bodies.

4. Online Payments & Financial Security

Sarjom Buta Foundation does NOT store, log, or have access to your sensitive payment credentials (such as debit/credit card numbers, CVVs, netbanking passwords, or UPI MPINs).

5. Data Sharing & Non-Disclosure

We do not sell, rent, trade, or commercialize your personal information to any third party under any circumstances.

Information is only shared when required by law or necessary for statutory audits, including:

• Statutory regulatory authorities (Income Tax Department, MCA, NGO Darpan) for legal filings.
• Authorized technical service providers (cloud hosting, email delivery, SMS gateways) bound by strict confidentiality obligations.

6. Cookies and Multi-Language Preferences

Our website uses essential cookies and local browser storage strictly to remember your language selection (English, Hindi, Santali), maintain user session states, and ensure website security. We do not deploy invasive third-party tracking or behavioral advertising cookies.

7. Your Rights & Data Retention

As a stakeholder, you have the right to request access to the personal data we hold about you, request corrections to inaccurate details, or request deletion of non-statutory records.

Note: Financial donation records and 80G filings are retained for statutory periods mandated under the Income Tax Act, 1961 and the Companies Act, 2013.